Manager, Records Management in Greensboro, NC at ITG Brands

Date Posted: 3/31/2021

Job Snapshot

Job Description

If working for a company that values its people and recognizes the importance of work/life balance is appealing to you, look no further than ITG Brands!

WHO WE ARE


ITG Brands is the U.S. division of Imperial Brands. We are the nation's third-largest tobacco company with offerings of some of the most well-known cigarette, cigar and vaping products. ITG Brands carries at its core, the mindset that, in order to succeed, a company must treat its people well and give them the tools they need to win.  We are currently searching for a Manager, Records Management for our Corporate office located in Greensboro, North Carolina. 

 

Job Summary:

Responsible for the management and implementation of enterprise-wide records management policies, programs and procedures as well as related compliance initiatives.

             

WHAT YOU WILL DO

Duties and Responsibilities:

(This list is not exhaustive and may be supplemented as necessary by ITG Brands)

 

  • Manage and implement enterprise-wide records management policies, programs and procedures, and related compliance initiatives.
  • Responsible for enforcing records management policies and procedures for the creation, retention, and disposition of physical and electronic records.
  • Establish and maintain records retention schedules by identifying company business records, by conducting departmental audits, by coordinating revisions to schedules, and by assisting departments in interpreting and implementing schedules.
  • Collaborate with and provide guidance to department heads on records management issues.
  • Supervise and administer the issuance of legal document holds/destruction suspensions.  Work with the Legal Department and with outside counsel on preparation and distribution of legal hold notices and on related issues.
  • Serve as the technical lead/project manager for all records management software applications, including installation, configuration, maintenance, and support of these applications.
  • Maintain inventory of electronically stored information and meet with the Legal Department and with outside counsel on issues related to the identification and retention of electronically stored information.
  • Manage, control and direct Records Center and external storage facilities to ensure that company records are maintained properly and in accordance with business policies and legal requirements.  Supervise the intake/receipt, storage, and transfer of inactive physical and electronic records and supervise the disposition of company records.
  • Manage consumer rights requests under the California Consumer Privacy Act
  • Performs other job-related duties as assigned

 

Job Requirements

Required Minimum Qualifications:

Education and Experience:

  • Bachelor’s degree in related field of study and 5+ years related work experience or Associate’s degree and 7+ years related work experience to include, but not limited to:
    • Experience in establishing, implementing, and enforcing records management policies and associated records retention schedules, including applicable automated records systems and records management software.
  • 1+ years supervisory/managerial experience

 

Knowledge of:

  • Intermediate to Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams

Skilled in:                

  • Verbal and written communication
  • Attention to detail
  • Problem/situation analysis
  • Effective time and task management
  • Multitasking capabilities
  • Flexibility and adaptability

 

Ability to:

  • Manage stakeholder participation at all levels, including Executive and Senior leadership
  • Communicate to a broad and diverse audience on behalf of senior leadership
  • Plan, organize, prioritize, and manage projects or programs
  • Maintain effective working relationships
  • Demonstrate critical thinking
  • Work with diverse populations and varying education levels
  • Receive and communicate information orally and in writing
  • Prioritize assignments, workload, and manage time accordingly

 

Preferred Qualifications:

 

Education and Experience:

  • Active participation in records management organizations.

Work Environment and Physical Demand:

 

  • Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).
  • Walks, sits, or stands for prolonged periods.
  • Requires prolonged machine operation including computer and keyboard equipment.

 

This job description is intended to be generic in nature and describe the essential functions of the job.  It is not necessarily an exhaustive list of all duties and responsibilities.  The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.

All candidates must consent to an independent investigation of their background, references, past employment, education, criminal record and drug screening.

ITG Brands provides equal employment opportunities to all employees and applicants without regard to race, color religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.

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