Office Administrator in Allen, TX; Plano, TX, Dallas-Fort Worth TX at ITG Brands

Date Posted: 4/29/2022

Job Snapshot

Job Description


ITG Brands is the U.S. division of Imperial Brands. We are the nation's third-largest tobacco company with offerings of some of the most well-known cigarette, cigar and vaping products. ITG Brands carries at its core, the mindset that, in order to succeed, a company must treat its people well and give them the tools they need to win.  We are currently searching for an Office Administrator for our Allen, Texas ITG Brands' Field Sales Office.


In this highly visible role, the Office Administrator will provide administrative support to the Area Vice President (AVP) and Field Sales management team, while independently performing a wide range of complex and confidential administrative support duties.



Duties and Responsibilities:

(This list is not exhaustive and may be supplemented as necessary by the Company)

  • Provides a wide range of support across functional areas to ensure that day to day activities run smoothly. Keeps the team proactively informed and prepared for upcoming commitments and deliverables.
  • Responsible for the Field Sales Office management including, but not limited to, the organization and management of office operations and procedures and facilities management; manages office purchasing and inventory control and maintains inventory and office supplies.
  • Performs administrative duties, to include but are not limited to:
    • Preparing correspondence, scheduling meetings, taking notes at meetings, and completing expense reports, etc.
    • Calendar scheduling management
    • Processing incoming/outgoing mail
  • Prepares and maintains various office reports to include creating spreadsheets, presentations and status reports ensuring quality and accuracy of deliverables.
  • Works to identify more efficient work techniques and suggests changes that can improve processes and procedures.
  • Maintains relationships with service providers.
  • Coordinates a variety of projects concurrently.
  • Performs other job-related duties as assigned

Job Requirements

Required Minimum Qualifications:

Education and Experience:

  • High School Diploma / GED
  • 3+ years related work experience to include, but is not limited to, working as an office administrator, office manager, front office manager, or executive assistant.

Knowledge of:

  • Intermediate to Advanced proficiency with Microsoft Office (Outlook, Word, Excel, & PowerPoint) and Microsoft Teams
  • Proficiency with standard office equipment such as photocopiers, scanners, printers

Skilled in:                

  • Verbal and written communication
  • Organization
  • Attention to detail
  • Problem/situation analysis
  • Effective time and task management
  • Multitasking capabilities
  • Positive collaboration
  • Flexibility and adaptability

Ability to:

  • Maintain a high degree of professionalism, confidentiality, initiative, independence in support of team members on a wide variety of issues
  • Communicate to a broad and diverse audience on behalf of leadership
  • Plan, organize, prioritize and manage projects or programs
  • Maintain effective working relationships
  • Demonstrate critical thinking
  • Work with diverse populations and varying education levels
  • Receive and communicate information orally and in writing
  • Prioritize assignments, workload, and manage time accordingly

Preferred Qualifications:

Education and Experience:

  • Bachelor’s degree in Business Administration, Human Resources, Communications or related field of study


Work Environment and Physical Demand:

  • Requires light physical effort. Occasionally lifts or moves light objects (under 10 lbs.).
  • Walks, sits, or stands for prolonged periods.
  • Requires prolonged machine operation including computer and keyboard equipment.


This job description is intended to be generic in nature and describe the essential functions of the job.  It is not necessarily an exhaustive list of all duties and responsibilities.  The essential duties, functions and responsibilities, and overtime eligibility may vary based on the specific tasks assigned to the position.



  • Competitive benefits package that includes medical/dental/vision/life insurance/disability plans
  • Dollar for dollar 401k match up to 6% and 5% annual company contribution
  • 15 Company-paid holidays
  • Generous paid time off
  • Summer hours
  • Casual dress policy Monday through Friday
  • Education assistance
  • Employee recognition programs, referral programs, and discount opportunities

All candidates must consent to an independent investigation of their background, references, past employment, education, criminal record, and drug screening.

ITG Brands provides equal employment opportunities to all employees and applicants without regard to race, color religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.


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